Travel Logic
Guests & Documents

Know whether every traveller
is ready to travel.

Travel Logic keeps guest records, passports, flights, insurance, dive requirements, certifications and documents together so the team can see what is complete, what is missing and who still needs attention.

KT10248 / GUESTS
● 4 travellers

Guest Readiness

All GuestsMissing InformationDocuments
ML
Maria Lopez
Lead Traveller · Adult
100%
Passport✓ Ready
Flights✓ Ready
Travel Insurance✓ Ready
Dive Insurance✓ Ready
Scuba Certification✓ Ready
JL
Javier Lopez
Adult
65%
Passport✓ Ready
Flights⚠ Missing
Travel Insurance✕ Missing
Dive Insurance✓ Ready
Scuba Certification✓ Ready
EL
Elena Lopez
Child
100%
Passport✓ Ready
Flights✓ Ready
Travel Insurance✓ Ready
Dive InsuranceNot Required
Scuba CertificationNot Required
Individual traveller records

One person. One place for the information that matters.

The guest record keeps traveller details, requirements and linked travel information together without hiding them inside the booking as anonymous PAX.

LEAD TRAVELLER

Know who anchors the booking

Identify the lead traveller while keeping individual guest records for every person travelling.

ADULT · CHILD · INFANT

Guest type matters

Traveller type can affect requirements, pricing logic and what information the operations team needs.

READINESS

Requirements are visible

Passport, insurance, flights and specialist requirements can be tracked per guest instead of assuming the whole group is complete.

GUEST RECORD
Maria Lopez
100% Ready
Lead Traveller · KT10248
Guest TypeAdult
BookingIndonesia Family Adventure
RoleLead Traveller
PassportOn File ✓
InsuranceOn File ✓
FlightsAssigned ✓
Connected documents

Documents live with the records they belong to.

Instead of becoming a folder full of mystery files, traveller documents remain linked to the correct guest, booking or operational record with type, status and expiry information visible.

DOCUMENT REGISTER / KT10248
Guest Documents
+ Upload Document
Maria-Lopez-Passport.pdf
Passport
Maria Lopez
Expires 14 Mar 2031
Valid ✓
Maria-Travel-Insurance.pdf
Travel Insurance
Maria Lopez
Trip coverage
Ready ✓
Javier-Dive-Insurance.pdf
Dive Insurance
Javier Lopez
Expires 08 Dec 2026
Valid ✓
Javier-Travel-Insurance
Travel Insurance
Javier Lopez
Missing
Komodo-Etickets.pdf
Tickets
All Guests
15 Oct
Ready ✓
Flights & travel movement

Arrival and departure information belongs with the traveller.

Flights can be assigned to the relevant guests so airport services, transfers and operational planning are based on actual traveller movement rather than generic booking notes.

FLIGHT ASSIGNMENT / KT10248
Traveller Flights
Bulk assignment supported
12 OCT
SQ 938
Singapore → Denpasar
Maria · Javier · Elena · Lucas
Arrival flight
Assigned ✓
15 OCT
QZ 644
Denpasar → Labuan Bajo
Maria · Elena · Lucas
Domestic sector
1 Missing
22 OCT
SQ 947
Denpasar → Singapore
Maria · Javier · Elena · Lucas
Departure flight
Assigned ✓
Document lifecycle

Upload. Link. Review. Replace. Archive.

Documents are operational records, not just attachments. Travel Logic keeps their relationship, status and lifecycle visible as the booking evolves.

Upload

Add the document directly from the guest or connected record where it is needed.

Preview & download

Open documents quickly without losing the booking or guest context around them.

Replace

Update a document when a new passport, ticket or policy supersedes the previous file.

Archive

Keep historical records without treating superseded files as current operational documents.

Expiry tracking

See when a passport, policy or certification has an expiry date that matters to travel readiness.

Connected ownership

Know which traveller, booking, service or supplier the document actually belongs to.

Missing information warnings

The system should show you what is incomplete before it becomes an operational problem.

Readiness turns scattered missing information into something the team can see and resolve before the guest travels.

Javier Lopez✕ Missing

Travel insurance has not been uploaded. Guest readiness remains incomplete.

Javier Lopez⚠ Flight

No traveller assignment exists for the Bali → Labuan Bajo sector on 15 October.

Elena Lopez✓ Clear

All required traveller information is complete. Dive insurance and scuba certification are correctly marked not required.

From email attachment to traveller record

Useful documents should end up where operations can find them.

When a guest sends a passport, ticket or other travel file by email, the attachment can become part of the connected traveller record rather than remaining buried in the inbox.

Gmail Attachment Save to Documents Select Guest Choose Document Type Traveller Readiness Updated
Guests ready. Documents connected.

Know what every traveller still needs before the journey begins.

Travel Logic keeps guest information and travel documents connected to the booking so missing details become visible before they become operational surprises.